AI setup for local businesses
AI that knows your business.
We set up AI with your services, prices and voice, then teach you to use it for the quotes, follow-ups and posts that eat your evenings.
Set up in person at your desk, for businesses in South King County.
The problem
Generic AI gives generic answers.
It doesn't know your business
A chat window has never seen your price list, your service area or the jobs you turn down, so you end up rewriting what it gives you.
It doesn't sound like you
Customers notice a canned reply. Your messages should read the way you'd write them on a good day.
Setting it up takes time you don't have
Figuring out what to give the AI, and how, is a project of its own. That's the part we do for you.
You're not alone. In a 2026 survey of U.S. small businesses, two thirds were already using AI and 70% of owners said they needed more training to use it well (Thryv survey, via CPA Practice Advisor).
The AI Business Brain Pilot
Four weeks from first conversation to working setup.
About four to five hours of your time in total. Most of it is talking.
-
WEEK 1
Discovery
We find the three tasks that take the most of your time, then record a short interview about how your business works.
-
WEEK 2
Your Business Brain
We draft your core documents from the interview and your existing materials. You correct them.
-
WEEK 3
Setup and workflows
We set everything up on your computer and build three workflows, then test them on real work from your week.
-
WEEK 4
Training and handoff
Two hands-on sessions and a one-page cheat sheet, so you can use it without us.
What's included
A setup you own and know how to use.
Included
- A discovery session to find where your time goes, with a before-and-after measure of the hours
- AI set up on your computer, on an account you own and pay for directly
- Five to eight Business Brain documents: services, pricing, policies, FAQs and your voice
- Three workflows built around your work, such as quote follow-ups, review replies or social posts
- Two training sessions and a cheat sheet for your workflows
- 30 days of email support after handoff
Not included
- Custom software or website work
- Running your marketing for you
- Moving data between systems
Pilot pricing for three local businesses this winter, in exchange for your feedback and a short case study. We'll give you the price in our first conversation.
Proof
We run our own business this way.
Evergreen Home Support, our home maintenance company, runs on its own Business Brain: documents covering the company, brand, services and marketing that the AI reads before it writes anything for us.
In your first conversation we'll show it to you on a real task, so you can see the difference between a generic answer and one that knows the business.
- Social postsPlanned and drafted in our voice, around our services and service area
- Blog and website contentBriefs and drafts that build on what's already published
- Customer questionsReplies that know what we do, what we don't, and what to suggest instead
Who you'll work with
Patrick Talmadge
Patrick spent his career leading software teams before founding Evergreen Home Support in 2026. He sets up every pilot himself, in person, and explains it in plain language.
- EXPERIENCE
- 18 years in technology leadership and software development
- APPROACH
- Your problem first, the technology second
- WHERE
- Local to South King County, working at your desk
Questions
What owners usually ask.
Which AI do you use?
We set it up on Claude, made by Anthropic, using the desktop app on your computer. Your Business Brain is a set of ordinary documents, so it isn't locked to one tool.
Whose account is it?
Yours. You create the account, pay for the plan directly and keep your own passwords. We never put your business information in our account.
Is my business information safe?
We connect only the files and apps you approve, go through the privacy settings with you, and don't keep copies of your information. You can remove access at any time.
What if it gets something wrong?
It drafts and you decide. Every workflow includes a quick review step, and the training covers what to check before anything goes to a customer.
How much of my time does it take?
About four to five hours over four weeks: the discovery conversation, the interview, reviewing your documents and two training sessions.
What happens when AI tools change?
Your Business Brain is plain documents you own, so your business knowledge moves with you. If you'd like ongoing help keeping it current, we can talk about that after the pilot.
Book a conversation
Tell us where your time goes.
A 30-minute conversation about your business. If AI isn't a good fit yet, you'll still leave with a few ideas you can use. Email us with a couple of times that work for you.